Accredited Singapore company secretarial services
Singapore requires that every private limited company appoints a company secretary within 6 months of its registration. Singapore company secretaries are required to manage the corporate governance and statutory filings on behalf of the company they represent. The scope of their services includes minute taking at board meetings and general meetings, compiling, drafting and amending of the company’s constitution, managing the company profile with the Singapore company registry, maintenance of the shareholders’ registry and other statutory registers, monitoring of shareholders and communication with shareholders and ensuring compliance with Singapore’s applicable government agency requirements.
Overview of Company Secretary Services
- Recording of minutes of board and general meetings
- Maintenance of corporate charter
- Mandatory filings with government agencies
- updating of company profile with the Singapore Company registry (ACRA)
- Maintaining of shareholder register
- Maintaining of other statutory registers
- Ensuring of corporate compliance
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Singapore Company Secretarial Services
Requirement of a Company Secretary
Every Singapore company must appoint a corporate secretary
Singapore requires every company to name a corporate secretary within 6 months of when they are registered in Singapore. A Company secretary is a required role in Singapore Private Limited Companies as they are responsible for the formal record keeping and filing of documents with Singapore’s regulatory agencies.
Documenting of corporate board meetings
A Singapore company secretary is required to coordinate and document all of the company’s official decisions. They are also required to maintain the meeting agendas together with the chairman or the chief executive officer of the company and attend the board meetings and take minutes of the meeting. Following the meeting the company secretary is to file the minutes in the minute books and oversee that the actions determined during the meetings are followed.
Administration of general/shareholders meetings
A company secretary in Singapore is required to manage and circulate required documentation among the shareholders, arrange and administer the company’s general meetings and oversee that the agenda is followed and all discussions and voting are properly minuted and filed.
Maintaining of the company’s compliance
A company secretary in Singapore is required to maintain the company’s compliance by filing legally required submissions to relevant government agencies timely.
Statutory Registers and Books
Maintenance of the company’s statutory registry and books
A company secretary in Singapore is required to maintain the company’s shareholders registry, auditors and secretaries registry, manage all of the company’s records, file when applicable the accounting and tax records and register any changes to the company’s records with the Singapore authorities.
Accounts and Reports
Publication and distribution of the company’s reports to shareholders
The company secretary is also required to publish and distribute to the shareholders the minutes from meetings, periodical financial reports, and statements from any consulted advisers.
Communication and Coordination
Ensuring contacts for all shareholder are up to date
The company secretary is required to ensure that the contact details for all shareholders in the company are current so the shareholder can be properly informed of any meetings and are included in the distribution of the company’s financial reports. It is also the corporate secretary’s role to coordinate with the shareholders to insure they acknowledge their awareness.
Ensuring that the company follow the regulations of corporate law in Singapore
It is the role of the company secretary in Singapore to advise and assist the directors of the company to ensure proper corporate governance of the company. The company secretary is to ensure the directors are aware of their legal duties and responsibilities to make the company compliant with the laws of business in Singapore.
Safe custody of the corporate seal to ensure proper usage
The company secretary normally is the manager of the company’s official stamp or seal, this helps ensure against the misuse of the company seal or stamp.